Privacy Policy
This privacy policy sets out how the Wakefield Parent Carer Forum (referred to as “we”, “us” or “our”) uses and protects any information that you (the individual) give us when you use this website (www.wakefieldparentcarers.co.uk) and what we do to comply with relevant data protection laws.
By using or accessing this website, you are consenting to the use of your personal data as outlined in this privacy policy.
We are committed to ensuring that your privacy is respected and protected. If you are asked to provide information when using this website, it will only be used in the ways described by this privacy policy.
We may occasionally change this policy by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 4th November 2020.
Personal Information that we collect
We gather and use certain information about individuals in order to provide services and to enable certain functions on this website.
We also collect information to better understand how visitors use this website and to present timely, relevant information to them.
We may collect the following information:
About you:
name
contact information such as address, telephone numbers, and email address
meetings and events attended, such as access required
demographic information such as gender and ethnicity
anonymised website usage data
other information relevant to your experience of this website.
About your child/children:
information about your dependent children or young people and the nature of any disability or additional need that they may have (not required for general website usage or for the online community)
date of birth
type of educated setting attended.
How we will collect information?
Information that you provide by filling in forms. This includes information provided on membership forms and event booking forms completed in hardcopy or online.
If you make an enquiry in person, by email, telephone, Facebook or Twitter we may keep a record of that correspondence.
We may ask you to complete surveys/consultations that we use for evidence gathering and research.
Details of any transactions you carry out with, including donations.
Usage data for our website, email, Facebook and Twitter accounts.
How we use your personal data
We require this data:
for our own internal records
to improve the services, we provide
to contact you in response to a specific enquiry
to contact you via surveys/consultations
to inform you of news, events, activities and resources
to deliver services e.g. workshops and events
to customise the website for you
to provide registration and login facilities for the online community
to grow and maintain our membership with the aim of improving services for disabled children and young people and their families.
to fundraise and promote the interests of Wakefield Parent Carer Forum
What we WILL NOT do with the information we gather
We will never sell, distribute or lease your personal information to third parties unless we have your permission or we are required by law to do so, such as a safeguarding issue or legal requirement. Under legal or regulatory requirements, we will notify you before we do this, unless we are not allowed to do so legally.
With your consent, the data you provide us when you become a member of the Wakefield Parent Carer Forum may be shared with local authority and health services covering the district of Wakefield, which would help to plan future services for children and young people with disabilities and their families.
Your rights and your personal data
You can contact us at any time (info@wakefieldparentcarers.co.uk) to:
Request to see, change and delete the information we hold about you.
Change your personal preferences for receiving communications from us by post, email, phone or text.
Data Security
We are committed to ensuring that your information is secure. We will take reasonable technical and organisational precautions to prevent unauthorised access or disclosure, loss, misuse or alteration of your personal information. We will take reasonable technical and organisational precautions to store, process and transport all personal information you provide in a secure manner. We have put in place suitable physical, electronic and organisational procedures to safeguard and secure the information we collect through your interaction with this website.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Notice, then we will contact you to seek your prior consent to the new processing.
Changes to privacy notice
We reserve the right to update this privacy notice at any time. We may update this privacy policy by posting a new version on our website at any time. You should check this page occasionally to ensure you are familiar with any changes.
Cookies
When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.
These pieces of information are used to improve services for you through, for example:
- enabling a service to recognise your device so you don’t have to give the same information several times during one task
- recognising that you may already have given a username and password so you don’t need to do it for every web page requested
- measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure they are fast
You can manage these small files yourself within your browser settings.
How do I change my cookie settings?
This site uses Cookie Control which is used by the ICO (the body that governs cookie policy).You can change your cookie preferences at any time by clicking on the cookie icon. You can then adjust the sliders to On or Off. You may need to refresh your page for your settings to take effect.
The way cookies work
A cookie is a small text file that is downloaded onto a computer or mobile device when the user accesses a website. It allows the website to recognise that user’s device and store some information about the user’s preferences or past actions (this all depends on the cookie).
What does this site use?
You can find out what cookies are used by clicking on the padlock in the address bar. Creative Stream sites can utilise (but are not limited to) cookies for social media, language translation, payment portals, subscriptions, form submissions, and interactive maps. Our sites also use analytic cookies to provide you with better content, and cookies to monitor the smooth running of the site.
As per the ICO cookie page: To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org
CookieControl
Cookie Control is the widget on this site that enables you to make choices about cookies and is used by the ICO (the body that governs cookie policy). This cookie is used to remember a user’s choice about cookies on this site, and where users have previously indicated a preference, that user’s selection will be stored in this cookie.
Google Language, Maps, and Analytics
This cookie is used to remember any selection a user has made about language on this site, using the Google language selector, so that the site will be shown in their chosen language when returning to the site.
These cookies are used to collect information about how visitors use our website, and to ensure it performs correctly. We use this information to measure overall performance, improve your site experience and improve the design of our site. These cookies don’t collect any information that could identify you - all information collected by these cookies is anonymous.
Analytics can store anonymised information such as
- how you get to the site
- the pages you visit on the site
- how long you spent on each page
- and what you click on while visiting the site
Rejecting these cookies prevents sites from improving their content and ultimately providing a better service.
- _ga to distinguish unique users by assigning a randomly generated number as a client identifier, and expires in 2 years (source)
- _ga_<container-id> Used to persist session state and expires in 2 years (source)
- _gali is used by Google Analytics to determine which links on a page are being clicked (source)
- _gat_* is used to limit the number of user requests in order to maintain a website’s performance, and it expires after 1 day. It does not store any user information (source)
- _gid to store and update a unique value for each page visited, and expires after 1 day (source)
The cookies collect information in a way that does not directly identify anyone, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited. Read Google's overview of privacy and safeguarding data and Google's advertising and measurement cookies
Embedded content (e.g Youtube, Vimeo, Social Media, and Maps)
There may be content that is embedded in a Creative Stream site from a third party. When this happens we don't have control over the embedded content cookies from these external websites, and you'll need to take action yourself. You can go to the Creative Stream site to find out more about how to take control. The owners of this site may embed videos from their own official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. Read more at YouTube's embedding video information page
- PREF Expires after eight months (used to store information such as your preferred page configuration and playback preferences like explicit autoplay choices, shuffle content, and player size)
- VISITOR_INFO1_LIVE expires 6 months after a user’s last use (used to show personalized content such as recommendations on YouTube based on past views and searches)
- remote_sid expires at the end of your session
- NID expires 6 months after a user’s last use (used to show Google ads in Google services for signed-out users)
Vimeo cookies: vuid
If Vimeo is used on this site, you should know that their embeddable video player uses first-party cookies that they consider essential to the video player experience. They state they do not use third-party analytics or advertising cookies when their video player appears on a third-party website, unless (i) the website visitor is logged in to their Vimeo account and (ii) the user who embedded the video has not implemented the DNT Parameter (source)
PHPSESSID
The PHPSESSID cookie is native to PHP and enables websites to provide functions across pages. It is used to establish a user session and to pass state data via a temporary cookie, which is commonly referred to as a session cookie (expires when you close your browser). (source)
Generated by the 3rd party accessibility tool, UserWay.
They said "In regards to cookies, we don't store any personal data, the widget only saves the session information from the user's preferences" e.g. A blind person who had the screen reader active.
Someone with visual issues who set the font to be bigger.
What are 'strictly-necessary cookies'?
"Strictly necessary" cookies are classified as cookies that must be present for the website to provide the basic functions of the website. They are essential to be able to access features of the website and could include signing in, adding items to a cart, or e-billing. They always need to be on.
Why do I see different cookie results from My colleague/friend?
In order to provide users with more choice and control over online advertising browsers have introduced new privacy features over the years. These vary greatly – some browsers allow users to block third-party cookies, which are the ones typically used for advertising purposes. Others also take aim at first-party cookies, which help deliver a good user experience, but can also be used for online tracking.
If you use a shared computer (e.g. at work) then you may have individual profiles on it. Your profile may have different browser settings to that of a colleague who uses the same computer.
This information was correct on 10.02.23
